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Medical Affairs Planning and Execution Contracts Manager

Title: Planning and Execution Manager
Duration: 07 Months
Location: South San Francisco, CA

Key accountabilities:

Planning & Execution Management

Develop and maintaining an understanding of the group strategy, disease areas, and relevant clinical, patient, payer and market landscapes
Make critical contributions to the development of 3-year and 1-year medical/ functional strategies, plans and tactics, including budget and resource plans
Expertly drive medical or functional plan strategic and tactical execution; guide cross-functional partners and stakeholders to high quality, timely and within budget results, including proactive risk management and mitigation
Develop and cultivate important relationships with internal and external partners and stakeholders
Resource Manager at the KE Portfolio Level, including forecasting all resources (FTEs, Direct and Indirect Outside Spend Dollars)
Responsible for developing and establishing the process/timelines for financial planning activities, in alignment with USMA Finance team.
Support the teams with accruals, budget planning and quarterly reforecasting exercises (Target rounds)
Oversight of contract triage process to ensure timely contract review and decision by the appropriate contracting group (analyze, communicate, track).
Oversight of fair market value (FMV) evaluation
Assist with the implementation and management of any other initiatives that may impact triage and/or evaluation of Medical Affairs contracts.
Manage external vendors and collaborators interactions (e.g. facilitate meetings, training)
Leads project-related and other meetings (including agendas) of assigned departmental projects or initiatives. Draft, finalize and archive meeting minutes in a timely manner. Ensure all meeting decisions and agreements are highlighted in minutes and follow-up actions are tracked and completed according to plan.
Manage KE Portal (content manager)
Supports Change Management through the organization

Patient Access Portfolio Tracking and Management

Support tracking of projects in systems such as PlanSource,
Work on HiQ reports as they relate to the portfolio-level activities
Update Annual Goal Tracker on a monthly basis
Work with the group leads to coordinate reports and analyses
Work with team leads to help track initiatives (both HQ and field)
Work with Field Leadership to coordinate field tracking/reporting or other field activities

Cross-functional Team Coordination

Responsible for all aspects of Internal and External Advisory Board planning and execution.
Coordinate and facilitate activities and meetings with PA Teams, Advisory Board Services (ABS), Legal and Commercial.
Be the single point of contact for all potential internal and external stakeholders (ABS, MC&S, Legal, Finance, Contracts, Compliance, Commercial, Sr Mgmt and external vendors).
Work with appropriate internal compliance/functional groups to help ensure that team members are knowledgeable of and familiar with applicable guidance documents and processes.
Provide guidance to the PA Teams of process changes and lessons learned, and ensure there is consistency across the group.

Skills and Experience

A Bachelors degree in life sciences, information technology, business or related discipline with relevant experience or advanced degree required; A Graduate-level degree and/or coursework in a related field are preferred.

Proficiencies with various project management systems and software/programs is preferred
Familiarity with drug development process is preferred

A minimum of 5-7 years total work experience depending on education level/relevance, with at least 3-4 or more years relevant experience in the pharmaceutical/biotechnology or related industries (e.g. strategic planning, project management, business analysis, data analysis).
Finance and/or budget development, management and administration experience is strongly preferred

Proven track record of meeting or exceeding objectives and goals
Outstanding attention-to-detail
Proven project and process management skills and understanding of best-practice project management methodologies, techniques and tools
Strong financial acumen: capable of effective planning and oversight for project budgets
Strong communication skills, both written and verbal
Good interpersonal and influencing skills: can effectively and quickly establish rapport with all key internal/external partners and stakeholders and influence without authority
Good communication skills: highly effective at summarizing and communicating key considerations and decision-points
Good negotiation skills: can drive discussions and decisions toward desired results within and outside of the project team
Ability to balance competing interests of various stakeholders and strive for achieving mutually beneficial and compliant solutions.
Influence decision makers
Works well within teams and is effective in collaborating with others internally and externally
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Employer Information

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